Hiring and Administrative Assistant
Brookline, MA Brookline, MA Full-time Full-time $21 an hour $21 an hour The Ivy Street School is a small, year-round, private residential special education school committed to advancing equity and access for young people living with disabilities.
We serve neurodiverse adolescents ages 13-22.
We support the whole child through a student-first model that is driven by collaboration, a willingness to think big, and a commitment to knowing our students well.
We believe that every student is exceptional and at Ivy Street, we work tirelessly to create the educational and therapeutic conditions for our students to thrive.
As a community, we are focused on the immediate needs of our scholars with an unwavering eye on their future needs and the concrete plans to achieve it.
Our multidisciplinary team works to create rich and meaningful experiences that will nurture learning and prepare our students for their transition into adulthood and independent living.
While our classrooms have four walls, we consider Boston our second classroom and our students are often making meaning and deepening learning throughout the city.
Job Description:
We are seeking a self-starter Administrative and Hiring Assistant to join our team.
Throughout this position, the individual will support the Education Department with administrative and clerical assistance to ensure behind the scenes program needs run smoothly and deadlines are met.
The ideal candidate must have excellent organizational skills, a detail-oriented mindset, and a strong work ethic.
Responsibilities include, but are not limited to:
Reception:
Answering and directing calls to appropriate people within MAB community Services Greeting and directing Ivy Street School visitors Receiving and organizing packages for school Prepare and mail out student-related documents to parents/guardians and school districts Taking inventories for office supplies and placing orders with vendors to fill supply needs Sorting and mailing pay checks and other documents on behalf of payroll Supplying and on-going organization of mailroom, copy room, and print stations throughout the building Program Operations and Assistance with Physical Plant:
Assisting in the communication of work-orders to maintenance staff Scheduling of appointments related to the needs of the physical plant, including alarm and lease companies In collaboration with vocational department, interviewing and training student employees at reception Creating and issuing staff badges to new staff members Assisting with ADP adjustments and time off requests, in collaboration with program operations director Ordering Covid testing materials Assisting in administration and coordination of optional staff covid tests Assisting in the auditing of paperwork for Ivy Street residential programs Hiring Assistance and Data Collection:
Inputting staffing data into excel document Organizing hiring schedule, in collaboration with Program Operations Director Emailing and coordinating interviews with job applicants Assist in gathering contact information, and reaching out to job applicants Completing reference checks for direct care job applicants Milieu supports and coverage as designated by supervisor.
Supervision, support, and professional learning are provided.
Ivy Street School is driven by trauma-informed care and we use Positive Behavior Interventions and Supports and Restorative Justice to support positive behavior development and deepen character.
Our organization is committed to deepening its work in anti-racism and seeks team members who are committed to that fight.
Benefits:
The Ivy Street School offers a competitive benefits package including a generous earned time package, health, dental, short and long-term disability, flexible spending accounts, retirement savings plan, and employee discount programs.
Free parking is available at the school.
Meals are provided during the shift by our culinary team.
School employees enjoy a supportive environment and the opportunity to work, learn and grow alongside an expert multidisciplinary team.
Job Type:
Full-time Pay:
$21.
00 per hour
Benefits:
Health insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Brookline, MA 02446:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person We are seeking a self-starter Administrative and Hiring Assistant to join our team.
Throughout this position, the individual will support the Education Department with administrative and clerical assistance to ensure behind the scenes program needs run smoothly and deadlines are met.
The ideal candidate must have excellent organizational skills, a detail-oriented mindset, and a strong work ethic.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
We serve neurodiverse adolescents ages 13-22.
We support the whole child through a student-first model that is driven by collaboration, a willingness to think big, and a commitment to knowing our students well.
We believe that every student is exceptional and at Ivy Street, we work tirelessly to create the educational and therapeutic conditions for our students to thrive.
As a community, we are focused on the immediate needs of our scholars with an unwavering eye on their future needs and the concrete plans to achieve it.
Our multidisciplinary team works to create rich and meaningful experiences that will nurture learning and prepare our students for their transition into adulthood and independent living.
While our classrooms have four walls, we consider Boston our second classroom and our students are often making meaning and deepening learning throughout the city.
Job Description:
We are seeking a self-starter Administrative and Hiring Assistant to join our team.
Throughout this position, the individual will support the Education Department with administrative and clerical assistance to ensure behind the scenes program needs run smoothly and deadlines are met.
The ideal candidate must have excellent organizational skills, a detail-oriented mindset, and a strong work ethic.
Responsibilities include, but are not limited to:
Reception:
Answering and directing calls to appropriate people within MAB community Services Greeting and directing Ivy Street School visitors Receiving and organizing packages for school Prepare and mail out student-related documents to parents/guardians and school districts Taking inventories for office supplies and placing orders with vendors to fill supply needs Sorting and mailing pay checks and other documents on behalf of payroll Supplying and on-going organization of mailroom, copy room, and print stations throughout the building Program Operations and Assistance with Physical Plant:
Assisting in the communication of work-orders to maintenance staff Scheduling of appointments related to the needs of the physical plant, including alarm and lease companies In collaboration with vocational department, interviewing and training student employees at reception Creating and issuing staff badges to new staff members Assisting with ADP adjustments and time off requests, in collaboration with program operations director Ordering Covid testing materials Assisting in administration and coordination of optional staff covid tests Assisting in the auditing of paperwork for Ivy Street residential programs Hiring Assistance and Data Collection:
Inputting staffing data into excel document Organizing hiring schedule, in collaboration with Program Operations Director Emailing and coordinating interviews with job applicants Assist in gathering contact information, and reaching out to job applicants Completing reference checks for direct care job applicants Milieu supports and coverage as designated by supervisor.
Supervision, support, and professional learning are provided.
Ivy Street School is driven by trauma-informed care and we use Positive Behavior Interventions and Supports and Restorative Justice to support positive behavior development and deepen character.
Our organization is committed to deepening its work in anti-racism and seeks team members who are committed to that fight.
Benefits:
The Ivy Street School offers a competitive benefits package including a generous earned time package, health, dental, short and long-term disability, flexible spending accounts, retirement savings plan, and employee discount programs.
Free parking is available at the school.
Meals are provided during the shift by our culinary team.
School employees enjoy a supportive environment and the opportunity to work, learn and grow alongside an expert multidisciplinary team.
Job Type:
Full-time Pay:
$21.
00 per hour
Benefits:
Health insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Brookline, MA 02446:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person We are seeking a self-starter Administrative and Hiring Assistant to join our team.
Throughout this position, the individual will support the Education Department with administrative and clerical assistance to ensure behind the scenes program needs run smoothly and deadlines are met.
The ideal candidate must have excellent organizational skills, a detail-oriented mindset, and a strong work ethic.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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